The Abbotsford Community Garden is a not-for-profit society governed by a volunteer board of directors. Below are the director positions for the 2019-20 year, with terms beginning after the Annual General Meeting.
Are you interested in serving on the board? An amiable attitude, positive communication abilities, and good organizational skills are important. As a board member, you will fulfill far more than the required 6 in-kind hours by attending board meetings and taking care of the business associated with your position.
President
- Organize and chair Board of Directors meetings and the Annual General Meeting
- Support other directors in the execution of their duties
- Maintain Society status
- Serve as a signing authority for banking
- Take a lead role in recruiting and developing new board members
- Liaison with the City of Abbotsford and Ag in the Classroom
Vice President
- Assist the president
- Carry out the duties of the president if the president is unable to act
Recording Secretary
- Take notes at all meetings
- Write the minutes and circulate to the board
Correspondence Secretary
- Manage the Abbotsford Community Garden email account
- Monitor incoming emails several times a week throughout the growing season and once a week during the winter
- Reply to incoming emails as required, or forward to the appropriate board member for further follow-up
- Send out bulk emails to the membership as supplied by president and board
Treasurer
- Receive and bank monies collected from the members or other sources
- Keep accounting records in respect of the Abbotsford Community Garden’s financial transactions
- Prepare the Abbotsford Community Garden’s financial statements
- Make the Abbotsford Community Garden’s filings respecting taxes
- Maintain the insurance for the Abbotsford Community Garden
- File the annual report of the Abbotsford Community Garden and making any other filings with the registrar under the Societies Act
- Making banking arrangements.
Registration Coordinator
- Provide gardeners’ lease agreement
- Manage spring and fall registration events
- Register abandoned plots through the season
- Maintain contact list and team list for all members
Plot Maintenance Coordinator
- Provide guidance on individual plot maintenance as per the garden guidelines
- Complete regular walk-throughs to ensure garden plots are maintained (mid-April to end of September or as per the growing season)
- Communicate with individual gardeners if plot adjustments are required
- Keep documentation and photos of issues addressed
Webmaster
- Manage the Abbotsford Community Garden Facebook page
- Maintain the Abbotsford Community Garden website
- Manage the Abbotsford Community Garden webhosting account
- Publish relevant content to the appropriate platform (supplied by the president and board)
Volunteer Co-ordinators
- Create record sheet for in-kind hours of each plot holder (binders)
- Supply team leads with their contact lists after AGM
- Touch base with team leads throughout the season to provide support
- At end of season, tally in-kind hours and report shortfalls in preparation for the fall re-registration